annual general meeting - minutes

DATE: November 30, 2004

Peter Ward called the meeting to order. Peter reviewed the minutes of the previous AGM.

MOVED to adopt: Mike O’Neill SECONDED: Maurice de St Jorre

CARRIED

Review of the prior year:

1. Dock & Boathouse project

The ramp and dock have been completed, but the slippery dock needs attention. Could be fixed with rubber tape, tilting the affected section slightly, or a bucket of sand with shovel available for use as needed.
Hand rails should be fastened to the ramp.
The boathouse should get a concrete floor and lighting in 2005.

2. Financial report

See attached.

Moved to adopt: Petra Lehman Seconded: Ralph Goodwin Wilson

3. Regatta report

Nora reported that everyone attending from out of town remarked that this was the friendliest regatta and that they had a good time. There were 37 registered rowers.

4. Junior report

Don reported that the juniors attended the Kelowna regatta. Meg O’Neill was the indoor champion. 8 juniors went down to the coast. He wants to introduce younger kids to rowing – there’s lots of talent in Nelson.

5. Fundraising report

Marg reported on the following events:

a. Rowathon – held in March. Our best effort raising $2,000. Other benefits – no risk involved, great exposure for the club. There were 30 people signed up for Learn to Row. Goal for next year - $4,000 (it was noted that of this year’s Rowathon that $1,000 was raised by 2 people).

b. Rock n Row dance – April. This raised $1,400. This was a fun event and the club got lucky with breaks from the bands hired, and from Charlotte’s and Nelson brewing. Dances in Nelson are a big risk.

c. Garage sale – June. This raised $562 as compared to $1,000 the previous year. Not enough big items were donated this year.

d. Regatta – June. This raised $1,500. The feedback from this past year was SO positive – that we’re very friendly and everybody loved the venue and being in Nelson. Plans for next year would build on that reputation and would include more social activities.

Marg requested a volunteer to look into grants that might be available to the club. Katie Hill accepted.

6. Proposed Executive and other

President: Peter Ward Treasurer: Greg Osadchuk
Secretary: Marg Dietrich VP Juniors: Teri Ward
Equipment: Tom Bryce Regatta: Kim Shea

Non executive positions:
Head coach: Don Walker

NEW – Safety Co ordinators
Katie Hill and Ralph Goodwin Wilson.
Checklists are needed for equipment for the boathouse and coach boat. Policies and procedures should be posted. Katie and Ralph will work with Tom and Don.

7. New Business
A boat trailer has been purchased by Mike O’Neill but needs fabrication changes to haul sculls. It is in a welder’s shop as a winter project.

Maurice suggested an official opening of the boathouse, which would include an invite and a thank you to all who contributed to the construction.

Meeting adjourned